Fund Operations Administration Executive

Job Location



Type of Job

Published Date

17 May 2022, 23:00:00

Manchester and Work From Home

About the job

Our client is a financially strong, European Investment and Asset Management firm operating in five different geographies, with over 9 million customer accounts, delivering strong financial returns.

It established its independent fund management business and closed its first flagship c.EUR 1.7 billion fund in 2020 and is now in the process of raising its second fund. As part of the growth of this division, it has recently established a new Operations Department. The Operations Department is a critical function in the continued growth and success of the Fund Business. It aims to provide support and structure to the fund through the deal/fund lifecycle to enable effective management and scalability.

As a result, they are now recruiting an Operations Admin Executive to join the team. This is a permanent role and will be based at their Manchester office with some home working.

The Operations Admin Executive will be joining a dynamic team with a fantastic opportunity to experience direct access to and work alongside senior members of a growing organisation across the legal, finance, investment, and operational areas. Accordingly, the role offers an opportunity for wide-ranging experience, progression, and strong performance will be quickly recognised.

The Operations Admin Executive will work as part of the Fund Managers Operations team to assist in general fund operational matters, including data entry, and help develop and embed new operational processes to ensure new transactions are effectively managed. The role will include:

Tracking and reporting on New Transactions to ensure teams are kept up to date;

Entering transactional and vehicle-related data into the Fund Management System;

Ensuring the Fund Management System is kept up to date, including identifying gaps in information, obtaining and entering information;

Taking committee minutes, capturing actions, and reporting on progress;

Managing and updating the documents library, including tracking any outstanding legal documents;
Maintaining and updating the library of processes;

Project managing items such as the opening and closing of bank or custody accounts;

Assist in setting up or closing vehicles/entities;

Working with external Service Providers and alongside internal teams to assist in managing fund entities within the structure and dealing with any BAU matters;

Working alongside the fund legal, finance, tax, investment, and portfolio management teams to assist in establishing and implementing processes in relation to managing investments within the fund structure;

Assisting in managing any changes in Service Providers and any associated onboarding requirements;

General process optimisation and implementation.

In return, there is a negotiable salary of c £30-40,000 + c15% annual bonus together with excellent benefits. If you can demonstrate the specialist experience we seek please send your CV today.



  • Experience in Financial Services (Banking, Accountancy, or Fund Management) and/or prior Paralegal experience within an asset management or banking environment

  • Experience in Middle / Back Office is desirable

  • Previously had roles working with numerous internal & external stakeholders

  • Ability to work autonomously and escalate key issues to relevant team members

  • Good Project Management skills

  • Excellent people and communication skills

  • Excellent problem-solving skills

  • Strong attention to detail & accuracy


£30,000 - £46,000 per annum, negotiable

About us

Financial Careers Ltd is recognised as one of the Financial Services industry’s fastest-growing recruitment agencies. With nationwide coverage, we have the capacity to build meaningful, long-lasting relationships with our clients and candidates. We are dedicated to providing you with sound career advice, finding solutions and solving recruitment problems.

​We specialise in recruiting for the Financial Services industry and cover a wide range of roles and skillsets. Including, but not limited, to Financial, Mortgage Advisers, Paraplanners, Administration, Sales, Executive Support, Marketing, Operations, Compliance, Pensions, Employee Benefits, Business Development, IT, Digital, Project Management, and Business Transformation.

We cover permanent, contract and interim positions. Whether you are a client or a candidate, we pride ourselves on being honest, realistic and straightforward to deal with.

All of our consultants have many years of recruitment experience and excellent knowledge of the UK Financial Services industry. Please get in contact with us today.